Corporate Group Meeting, Planning & Events

Luxe Trilogy is a full-service group travel planning company

meetings and conventions 400x226The logistics of large group travel planning can be overwhelming.  Working with Luxe Trilogy means you have one of contact for all the details of group travel planning. Luxe Trilogy provides a wide range of services to ensure that your next corporate meeting or group event will run smoothly and that your budget is met to accomplish your goals and establish a successful event.

  • Sales incentive programs
  • Corporate meetings & Executive retreats
  • Conventions and conferences
  • Trade shows and exhibits
  • Product launches
  • Sports tour incentives
  • Training seminars
  • Team building programs
  • Sales meetings & kickoffs
  • Special events

Management Control

At Luxe Trilogy we're experts at booking and managing room blocks for group meetings, conferences and conventions.

Our customizable state-of-the-art technology expedites registration for your attendees and assures room block control and attrition management.  Online hotel registration software streamlines registration and check-out, inventory control and attendee communications.  The meeting isn't over until it's OVER. Luxe Trilogy is there after the event to go through detailed financial tracking.  We make sure you get every penny you deserve.  We also measure the meeting/incentive effectiveness.

Incentive Travel Services

MI greece 300x200It the targets are properly set, a well-run incentive travel program pays for itself through increased productivity and sales.

Unlike cash incentives which quickly get spent, or awards that eventually end up in closets, a well-managed incentive travel program lives on forever in the memories and photographs of the participants. Luxe Trilogy will help you with every phase of your incentive travel program: from inception through execution and finally in analysis of the trip's business goals and objectives.

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Site & Venue Selection

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The LUXE Travel team has a wealth of experience in selecting destinations, hotels and meeting venues.  We are dedicated to identifying and securing the best locations and value in the marketplace that will meet your budget requirements.

  • Research properties that offer best value
  • Obtain proposals and present you with viable options
  • Make initial contact with properties, single or multiple destinations
  • Review proposals for accuracy and confirm they address all the program requirements
  • Provide summary of proposal highlights
  • Negotiate hotel contracts and concessions
  • Review contracts for deposits, cut-off dates and attrition penalties
  • Arrange site inspections
  • Assist with short-term booking turnaround and program relocations
  • Anticipate problems before they occur
  • Save you time and money

Group Air

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At Luxe Trilogy, our processes are aligned to meet the complex and demanding end-to-end planning and logistical challenges of group air movements on a national and international scale.

We support professional meeting and event planners nationwide and are recognized for providing exceptional attendee services.

  • Domestic & International Air Services
  • Comprehensive program and group air related management solutions
  • Event profile & logistic management
  • Phone, e-Mail & web registration processing
  • Global after-hours emergency assistance
  • Dedicated communication: web, email & phone numbers
  • Contingency planning & support
  • Air Lift, Route Planning, and Destination Analysis
  • Flight Planning & Budget Development
  • Airline Negotiations & Inventory Procurement Services
  • Private Charter Procurement & Management


  • Web-based Management Reporting System
  • Over 120 Standard Reports
  • Real-Time Arrival & Departure Lists
  • Change Management Reports
  • Unused E-ticket Tracking & Reporting
  • Flight & Attendee Tracking System
  • On-site air support
  • Upgrade Processing
  • Split Payments & Split Ticket Processing
  • Deviation Management
  • VIP Services
  • Pre & Post Leisure Extensions

Online Registration

Luxe Trilogy creates customized online registration sites for each individual group.

Each site features corporate logos and specific trip and destination graphics for the purpose of booking, controlling, remitting and reporting your group's hotel inventory.

Our Event Planning Software
  • Use our online event-planning software to create a custom event website with an online registration and full details
  • Manage event registrations and payment processing for the event
  • Quickly register attendees onsite
Manage recurring events wtih unique needs
  • Manager finances for one event, or a series of recurring events.
  • Arrange housing and travel: block rooms and match roommates
  • Setup event calendars where attendees can easily find your upcoming events and sync with their calendars
Event Payment Processing
  • Enjoy fast and secure online event payment processing delivered directly to your local bank account
Budget Management
  • Build even budgets, calculate costs and access meeting expenditures
On-site Functionality
  • Setup any computer as a kiosk.  Use our event planning software to check-in attendees, print name badges and collect payments on-site.
Event Reporting
  • 70 standard reports and unlimited custom reports.  Ciew event Data in real time and export in to common formats (XLS, TXT, CSV, PDF)

Event Production

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Our production partners offer full service multimedia solutions that will make your events come alive with all aspects of your production staging.

  • Concept development
  • Content management
  • Location shooting
  • Presentation design
  • PowerPoint graphics
  • Candid photography
  • Pre/post editing
  • Staging management
  • Discrete & integrated AV
  • Video production
  • Breakout rooms
  • Graphic design
  • Scriptwriting
  • Logo & theme development
  • Lighting design
  • Production crew
  • Presentation coaching
  • Duplication services
  • Video production

Creative Services

Our fully staffed creative department understands the importance of promotional marketing support when developing successful programs.  From branding to multimedia design & direct marketing, Luxe Trilogy provides a comprehensive array of services.

  • Campaign collateral
  • Corporate identity
  • Package design
  • Copywriting
  • Creative graphic design
  • Interactive design
  • Direct marketing
  • Email marketing
  • Environmental graphics

Sports, Entertainment & Speakers

Luxe Trilogy can coordinate large public conferences, events and tradeshows to small private gatherings.  We can deliver the very best thought-leaders, authors, professors, celebrities, entertainers, sports personalities and topical experts with instant access to over 15,000 talents for any type of meeting or event.  Our clients include fortune 500 companies, multinationals, small businesses and universities from around the world.